Creating a new room

Updated on 2026-04-26

In the past all rooms first had to live in MyTourist and were pulled into BedFlow via the sync. Since April 2026 you can create rooms entirely locally — MyTourist is optional.

Where do I find room management?

In the sidebar under Settings → Room types. You will see an overview of all existing rooms with their public name, capacity, base price and a quick preview of the main photo.

Adding a new room

1. Go to BedFlow → Room types in the sidebar
2. Click ➕ New room at the top right
3. Fill in:
   • Internal name — e.g. "Room 5" (for internal use in calendar and lists)
   • Public name — e.g. "The Suite by the garden" (what the guest sees)
   • Type — optional, for categorisation
   • Surface area — in m²
   • Sort order — lower number = higher in lists
4. Occupancy: max. adults, children, total occupancy. Plus an internal description.
5. Base prices: default weekday + weekend rate. You can add more detail (day-specific, seasonal rules) later via Rate management.
6. Accounting (Yuki): ledger account + cost centre — collapsed, only fill in if you invoice through Yuki.
7. Channel Manager (Channex): Channex Room Type ID + Rate Plan IDs — collapsed, fill in if the room should also appear on Booking.com / Airbnb.
8. Multilingual names + descriptions: NL / EN / FR / DE — for the booking widget and confirmation emails.
9. Amenities (tags): wifi, tv, air conditioning, private bathroom, …
10. Photos: one "default" photo (most used) + all photos (for the booking widget carousel).

Click Create — both the room type and the matching Room entry are created automatically.

Frequently asked questions

Do I have to create each physical room separately? Yes, if they can be booked separately. You can however quickly make copies through Duplicate (see the next section).

Can I temporarily take a room out of bookings? Yes, use the Restrictions page (Daily → Restrictions) to set closure days or stop-sale per room.

What if I have a room from MyTourist? Locally created rooms and MyTourist rooms live peacefully side by side. MyTourist only pushes rooms with an external_id.

Duplicating an existing room

Do you have 15 identical rooms? Create one and click Duplicate in the hamburger menu ⋮ of each row. You pick a new name and the rest is copied except the MyTourist + Channex IDs (you have to link those again yourself).

This is handy for larger hotels where many rooms share the same layout.

Technical background

• Locally created rooms have external_id = null (not bound to MyTourist)
• Deleting a room type does not block historical bookings (FK cascade = nullOnDelete)
• Channex sync automatically pushes to all linked OTAs as soon as you enter the Room Type ID